2024 Parish Council Minutes of Meetings

MINUTES OF POINTON & SEMPRINGHAM PARISH COUNCIL MEETING

Held on Tuesday 19th March 2024 at 7.30pm in St Gilbert Primary School

Councillors Present: Cllrs Christie, Clarke, Green, Greenwood, Keeley and Wesley (Chair).

In attendance: D. Cllr Dixon-Warren.

To be noted that the clerk is not in attendance and the notes have been taken by Cllr Green. They have been typed up by the clerk using these notes and the video recording.

AGENDA 

Chairman’s Welcome and Housekeeping Arrangements.

24028. PUBLIC PARTICIPATION SESSION

To receive reports from outside bodies.

Report from C. Cllr Hill. No report received.

Report from D. Cllr Dixon-Warren. Cllr Dixon-Warren had already posted his report of facebook but the main points were:

An update on the purple bins, ways to finding local roadworks and the latest edition of SK today.

Questions or Points raised by residents and members of the public. A member of the public questioned why the grant application for the emergency group had not been placed on the agenda again. Cllr Green explained that the full information required for the application form had not been received by the clerk for the emergency group. Once this information has been received and the grant form completed then it will be placed on the next available agenda.

A complaint was made about the state of the footpath between Pointon and Billingborough. It has already been reported by C. Cllr Hill that it is on the list for a new footpath.

The drains had been cleared but the debris had been left on the roads rather than be cleared away. This has been reported.

COUNCIL SESSION

24029. To receive and accept apologies for absence. It was resolved to accept the apologies from Cllr Wells due to personal reasons.

24030. Declarations of interest. No interests were declared.

24031. To approve the minutes of the meeting held on the 13th February 2024 and for the chair to sign. It was resolved to approve the minutes of the meeting held on the 13th February 2024 and for the chair to sign.

24032. Finances:

a) To receive the clerk’s report on payments between meetings

It was resolved to accept the clerk’s report on the payments between meetings

b) To approve payments as list below.

It was resolved to approve the payments listed above.

c) To accept the list of payments received.

It was resolved to approve the payments received.

d) To approve the bank reconciliation. It was resolved to approve the bank reconciliation.

24033. LALC- To consider the joining of the training scheme for financial year 24/25 at a cost of £125 +vat. After it was noted the incorrect figure in the February meeting this item was brought back to Council. It was resolved to accept the joining of the training scheme for financial year 24/25 at a cost of £125 + vat.

24034. Playing Field. 

a) To consider the process for the Torts (Interference with Goods) Act 1977 to gain access to the Council owned shed. After receiving advice from NALC solicitors and LALC it was resolved for the Council to follow the correct procedures for the Torts (Interference with Goods) Act 1977 to gain access to the Council owned shed.

b) To consider planting a hedge along the driveway from hedging packs being given by the Woodland Trust (November 2024 delivery). The Crown are planting hedges on much of the land owned by themselves. Cllr Wesley will speak to them and ask if they would be prepared to plant along the driveway. The broken fencing would have to be removed.

24035. Trees on Fen Road. To consider the need to remove the fruit trees, previously planted by the Council. The PC have received a number of emails expressing concern over this item. It was resolved to defer the item until the next meeting as Cllr Wells asked for the motion to be placed on the agenda.

24036. White Gates- To consider the design of the white gates. After discussion it was felt that composite gates would be much better for maintenance. It was resolved to defer the item and ask the clerk for costings of composite gates. 

24037. Pavilion. To receive the Structural Engineers report for the Pavilion. The full report was not available in time for the meeting but an interim report had been circulated to all Cllrs. The report was discussed and it was resolved for the clerk to obtain quotes for the demolition of the building, in case they were needed, when the full report is received.

24038. Football Club – To consider the proposal from the football club regarding a new lease, siting of welfare units and the building of a new pavilion. It was resolved to defer the item and await until the PC had the full facts of the report. No members of the FC were present.

24039. Date and time of next Parish Council Meeting Tuesday 16th April 2024 at 7.30pm. 

CLOSED COUNCIL SESSION:

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to the Meetings) Act 1960 (due to the confidential nature of the business).

24040. White Gates – To consider the quotes for the installation of the white gates. It was resolved to defer the item until the purchase of the gates had been approved.