October 2024 Draft Minutes
DRAFT MINUTES OF POINTON & SEMPRINGHAM PARISH COUNCIL MEETING
Tuesday 22nd October 2024 at 7.30pm in St Gilbert Primary School
Councillors Present: Cllr Christie, Clarke, Green, Greenwood, Keeley and Wesley (Chair)
In attendance: D. Cllr Dixon-Warren, Parish Clerk Boden and 18 members of public.
Absent: Cllr Wells
To be noted that the meeting may be recorded for the purpose of transparency.
Chairman’s Welcome and Housekeeping Arrangements.
24117. PUBLIC PARTICIPATION SESSION
To receive reports from outside bodies.
Report from C. Cllr Hill. Cllr Hill had given his apologies. No report received.
Report from D. Cllr Dixon-Warren. Cllr Dixon-Warren reported that he had no further updates since his last newsletter.
A member of public stated that the gate of the playing field was still not being locked each night. Cllr Geen answered that she was trying to lock and unlock it every day but someone was filling the post hole with stones and the post itself was being thrown over the fence into the field.
COUNCIL SESSION
24118. To receive Declarations of Pecuniary or Non-Pecuniary Interest. No Declarations of Pecuniary or Non-Pecuniary Interest had been received.
24119. To receive and accept Apologies for Absence. No apologies for absence had been received by the clerk, as per standing orders.
24120. To approve the clerk’s notes for the meeting held on the 24th September 2024 and for the chair to sign. It was resolved to approve the clerk’s notes for the meeting held on the 24th September 2024 and for the chair to sign.
24121. Finances:
a) To receive the clerk’s report on payments between meetings
|
Invoice Date |
Payee |
Amount |
|
20/9/24 |
R. Hibbs (PPE) |
£46.96 |
|
23/9/24 |
Amazon (PPE) |
£11.99 |
|
30/8/24 |
Tidy Gardens & Grounds |
£190.00 |
|
26/9/24 |
British Gas (Electricity) |
£15.49 (S/O) |
|
30/9/24 |
R. Hibbs (Wage – month 6) |
GDPR |
It was resolved to accept the clerk’s report on payments made between meetings
b) To approve payments as list below.
|
Invoice Date |
Payee |
Amount |
|
14/9/24 |
SKDC (Trade Waste) Oct Invoice |
£19.00 (S/O) |
|
31/10/24 |
R. Boden (Wage – month 7) + 8 hrs CILCA |
GDPR |
|
11/9 & 9/10 |
Clerk’s mileage CILCA |
£43.20 |
|
31/10/24 |
R. Hibbs (Wage – month 7) |
GDPR |
It was resolved to approve payments as listed above.
c) To approve the bank reconciliation. It was resolved to approve the bank reconciliation.
d) To review the 2nd quarter spending against the budget. It was resolved to accept the 2nd quarter spending against the budget.
24122. To consider the purchase of extra hours for the website maintenance as 22 mins remaining (deferred from last meeting). It was resolved to purchase a further 3 hours from LALC for the website maintenance at a cost of £54 + vat.
24123. To review the following policies:
a) Health & Safety policy. It was resolved to review and accept the Health & Safety policy.
b) Delegation of Power (ordinary) policy. It was resolved to review and accept the Delegation of Power (ordinary) policy.
c) Dignity at work. It was resolved to review and accept the Dignity at work policy.
24124. To ratify the litter picking risk assessment. It was resolved to ratify the litter picking risk assessment.
24125. Planning Application
|
Planning reference |
Location |
Remarks |
Date |
|
S24/1456 (Richardson) |
Cobshorne Barn, Millthorpe, NG34 0LD |
Proposed two storey side extension and single storey glazed link |
Comments to be submitted by 16 October. To ratify clerk’s comments under delegated authority – ‘No comment’ |
24126. Pointon Sports & Social Club CIC (name in previous agenda). To discuss the requirements of the new group requesting the lease of the Pavilion and playing field, the actual terms of the lease will be discussed in closed session. Cllr Wesley stated that the money that had been donated was a generous gesture and that the working party had already met with the newly formed group. Further meetings will be held between the two parties.
The newly formed group wants to refurbish the Pavilion and take over the running of the building and the use of the playing field. This is something that the council needs to consider and take legal advice on.
CLOSED COUNCIL SESSION
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to the Meetings) Act 1960 (due to the confidential nature of the business).
Cllr Green proposed that the council enter closed session due to the confidential nature of the business. It was seconded by Cllr Wesley. It was resolved for the council to enter closed session.
24127. Pointon Sports & Social Club CIC. To discuss the terms of the lease. Cllr Green proposed that if any vote needed to be taken it should allowed to be taken as a secret ballot, due to the bullying and harassment that Cllrs have been receiving. It was resolved that any voting would be taken by secret ballot.
It was discussed that the Council needed to continue with conversations between the group as not enough information had been received to allow for any type of lease to be discussed.
The meeting closed at 8.30pm