2024 Parish Council Minutes of Meetings

MINUTES OF POINTON & SEMPRINGHAM PARISH COUNCIL MEETING

Tuesday 13th February 2024 at 7.30pm in St Gilbert Primary School

Councillors Present: Cllrs Christe, Clarke, Green (Chair), Greenwood, Keeley and Wells.

In attendance: C. Cllr Hill, D. Cllr Dixon-Warren, Parish Clerk Boden and 7 members of public.

To be noted that the meeting may be recorded for the purpose of transparency.

AGENDA 

Chairman’s Welcome and Housekeeping Arrangements.

24015.PUBLIC PARTICIPATION SESSION

To receive reports from outside bodies.

Report from C.Cllr Hill. Cllr Hill reported that in spring work on the footpath from Pointon to Billingborough would begin. At times there would be a need for traffic lights.

800 houses in Lincolnshire had been flooded and this had raised over 600 Section 19 orders where LCC would work to identify the cause and look at finding solutions to stop it happening again. An extra £4M had been budgeted for this with four jetters and a root cutter being purchased to help with the work and a further £2M for maintenance.

LCC had received over 4,000 responses for the Devolution of Lincolnshire and it would be decided if to proceed.

Report from D. Cllr Dixon-Warren. The newsletter is attached but all Aveland ward villages were hit during the floods. Purple lidded bins had been rolled out.

The neighbourhood policing newsletter was going quarterly and available online. The next area police meeting will be held in April.

Questions or Points raised by residents and members of the public. A member of public felt that the drains on West Road had been made worse since the repair work. Cllr Hill explained that the priority of LCC was the 800 houses that had been flooded in Lincolnshire. He acknowledged that there were historical issues with lots of different piping been put in over the years.

Another resident was upset that the grant form from the emergency group was not on the agenda for discussion. The clerk had already explained via email why it could not be discussed due to the form being received 36 hrs before the meeting. He asked for it to be placed on the next agenda.

COUNCIL SESSION

24016. To receive and accept apologies for absence. It was resolved to accept the apologies of Cllr Wesley due to personal circumstances.

24017. Declarations of interest. Cllr Wells declared an interest in items 8 (Emergency Group) and 10 (Football Club). Cllr Greenwood questioned the need for item 12 (Playing Field) to be in closed session as the Council should be transparent. 

24018. To approve the minutes of the meeting held on the 16th January 2024 and for the chair to sign. It was resolved to approve the minutes of the meeting held on the 16th January 2024 and for the chair to sign.

24019. Finances:

a)    To receive the clerk’s report on payments between meetings

It was resolved to accept the clerk’s report on the payments made between the meetings.

b)   To approve payments as list below.

It was resolved to approve the payments listed above.

c)   To accept the list of payments received.

It was resolved to accept the payment received from the Football Club for £200.00.

24020. Clerk’s report. To receive an update of outstanding matters from the previous meetings 

a)   SKDC Tree and Woodland Strategy consultation. The SKDC Tree and Woodland Strategy consultation can be completed by individuals and is not Council specific.

b)   SKDC Licensing. An email has been received from SKDC Licensing asking if the Council were running the Pavilion bar and if not, could a form be completed to state this and for the license to be rescinded. There was no room for negotiation on keeping the license. The clerk had signed the form as responsible officer.

24021. HR/ Staffing Committee – To consider the expanded terms of reference for the Staffing Committee. It was resolved to accept the expanded terms of reference for the Staffing Committee.

24022. LALC- 

a)    To consider the joining of LALC for financial year 24/25 at a cost of £177.02. It was resolved to join LALC for the financial year24/25 at a cost of £177.02.

b)    To consider the joining of the training scheme for financial year 24/25 at a cost of £25 +vat. It was resolved to join the training scheme for the financial year 24/25 at a cost of £25 +vat.

24023. Flooding. To consider the gifting of the sandbags from SKDC to the Emergency Group. It was resolved to gift the sandbags from SKDC to the Emergency Group.

24024. Pavilion. To receive an update of the Pavilion including the electrical inspection. The Pavilion has had an electrical inspection carried out and it was found that it had been wired as a residential unit and not as a commercial unit and so it does not pass inspection. The certificate is not registered to the Pavilion address and at present the unit keeps tripping out.

24025. Football Club. To receive an update including the siting of the Portaloo, the Junior Football Club and the grass cutting of the 2nd pitch. It was suggested that the Portaloo be sited on the corner of the carpark moving forward to allow for hard standing. 

The clerk had been approached by a member of the FC who would like to start a Junior Football Club on a weekend. They already have all the necessary qualifications but they need toilets and running water and so need the use of the Pavilion. It was resolved that the clerk would keep them informed and up to date. If the building can not be used and the junior club needs to be started elsewhere, they would still like the club to be associated with Pointon. It was resolved for a letter to be written by the Football Club stating their intentions and then the name of the junior club can be registered.

24026. Date and time of next Parish Council Meeting Tuesday 19th March 2024 at 7.30pm. It was noted that the clerk would not be in attendance due to personal circumstances.

CLOSED COUNCIL SESSION:

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to the Meetings) Act 1960 (due to the confidential nature of the business).

24027. Playing Field. To consider the issue of a Torts (Interference with Goods) Act 1977 to gain access to the Council owned shed. After discussion it was resolved to begin the issuing of a Torts (Interference with Goods) Act 1977 to gain access to the Council owned shed. See Appendix A (attached).

The meeting closed at 20.47pm.