2021 Parish Council Minutes of Meetings

May 2021 Minutes Annual Parish Council Meeting

POINTON & SEMPRINGHAM ANNUAL PARISH COUNCIL MEETING

Wednesday 26th May 2021 in Pointon Village Hall
commencing immediately after the closure of the Annual Parish Meeting

 

  1. Welcome by Chairman.
  2. Apologies.
  3. Outgoing Chairman’s Report.
  4. Declarations Break.  All new Councillors completed/signed Declarations.
    1. Completion of DPI forms by newly elected Councillors. All forms completed and returned to Clerk.
  5. Election of Chairman - Councillor Green proposed Councillor Wesley, seconded Councillor Greenwood – all in agreement.  Councillor Wesley was duly elected Chairman.
  6. Election of Vice-Chairman –

Councillor Wesley proposed Councillor Green, seconded Councillor Taylor

Councillor Ramm proposed Councillor Greenwood, seconded Councillor Freeman

Councillor Clarke (remaining Councillor who had not voted) was asked for his vote – Councillor Clarke voted for Councillor Greenwood – Councillor Greenwood was duly elected as Vice Chairman with a vote of 3 to 2.

  1. Completion of Declaration of Acceptance of Office forms.
  2. Financial Matters.
    1. To approve the Annual Governance Statement by resolution
    2. Consider Accounting Statements by members as a whole.
    3. Approve Accounting Statements by resolution.
    4. On approval Accounting Statement to be signed and dated.
    5. Approve Internal Auditor for 2021/2022.
    6. Approve Community Cleaner & Clerks hours and duties for 2021/2022.
    7. Approve renewal of Parish Council’s Insurance Policy for the forthcoming year.
    8. Risk Assessment Audit.

Parish Clerk advised not happy for Parish Council to approve/consider items 8a to 8h at this moment in time due to lack of back up invoices (still in possession of previous clerk) – it was agreed that items 8a to 8h to be carried over to June meeting – need to submit return by 30th June 2021.

  1. Approve Invoices for payment.  Agreement for insurance payment to be made i.e. 1 year only(look at again next year/obtain quotes), all other invoices to be carried over to the next meeting.
  1. Dates for the forthcoming meetings during 2021/2022.  Parish Clerk to check diary and set date for June.
  2. Resolve whether Councillors move into closed session.  Councillors agreed to move into closed session.
  3. Meeting closed at 8.52 pm.