November 2019 Notes
Notes of the meeting of the Parish Council held in the Village Hall, Pointon on the 21 November 2019
Councillors present: Cllr C South – Chair, Cllr R Greenwood, Cllr D Griffiths, Cllr C Ramm, Cllr Wells and Adrian Illingworth – Clerk.
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Any one reporting on the proceedings of a meeting must be aware of the restrictions which apply in respect of a vulnerable adult or child.
1 Welcome
The Chair welcomed all present and opened the Public Forum at 7.30pm
Public Forum
Five members of the public were present.
The land which runs along the edge of the allotment needs attention. The Chairman to investigate and make good.
Action: Chairman
Due to the excessive amount of rain most dykes have flooded due to debris building up. Several dykes have been cut back.
Highways have investigated the problem on West Road, which is a result of trees shedding leaves into the dyke preventing water from running away. Once the water level has dropped dykes will be cleared. The Chairman suggested residents consider clearing drains.
Action: Highways
Public Forum finished at 7.40 when the Chairman opened the Council meeting.
2.0 Apologies (19/168)
No apologies received from Cllr P Moseley or Cllr M Hill.
Apologies received from Cllr Burt and Cllr Moore. Reason for absence noted and accepted by members present
3.0 Declaration of Pecuniary Interest and Dispensations (19/169)
Cllr R Greenwood declared an interest in item 10
4.0 Signing of the minutes (19/170)
The Clerk’s notes of the meeting held on Thursday 10 October 2019 were resolved to be a true reflection by members. Minutes signed by the Chairman.
5.0 County and District Council Matters (19/171)
No reports received.
6.0 Matters brought forward from last meeting (19/172)
6.1 A discussion took place regarding the purchase of dog bins. Due to financial constraints it was resolved by all members, to purchase one bin this financial year and to review next year. Clerk to cost the purchase of a post mounted bin.
Action: Clerk
6.2 A discussion took place regarding holding a public forum in the Village Hall on Sunday morning, during the coffee morning, which is held between 11 – 2. All members in agreement and a rota is to be drafted. To commence in the New Year.
Action: Next agenda
6.3 The Clerk gave an account of the meeting held with Bradshaws regarding the debris left following works carried out. Mr Richardson, the Chairman, Cllr Greenwood and the Clerk were in attendance.
It was resolved all debris to be removed, broken fences to be made good and an interim payment to be made. Cllr Greenwood proposed a payment of £1000 be made. This was seconded by Cllr South, all members in favour.
A letter is to be sent to Crown Estates explaining the situation and to ask how much subsidy was withheld from Mr Richardson.
Action: Clerk
6.4 Following the walkabout with Highways they are to replace the road sign at Millthorpe like for like.
Action: Highways
6.5 Council resolved to carry forward to the next meeting a date for the appraisal of the Clerk.
Action: Next agenda
6.6 New Standing orders had been distributed to all members. It was resolved to accept. Clerk to do final version for adoption and signing at the next meeting.
Action: Clerk
6.7 Documents retrieved from Mrs C Green were handed to Cllr Ramm. These did not include the Neighbourhood Questionnaires. The Clerk explained the Council were Data Controllers and therefore have lost control of these documents. The Chairman had spoken to the Information Commissioners Office, who stated this was not an issue under GDPR section 170. LALC had been notified and following response the Police had been notified.
A Registered letter to be sent to Mrs Green explaining actions taken.
Action: Clerk
6.8 Update on allotment given. Mr S Freeman provided the name of a representative of SKDC Housing who can be contacted to resolve.
6.9 Cllrs Griffiths and Wells are awaiting prices to replace equipment for the play area. Funding will then be sort.
Action: Cllrs Griffiths/Wells
7.0 Finance (19/173)
7.1 Income received
7.1.1 Donation for Flower Tub – A Page 50.00
7.1.2 Donation for Flower Tub – Pointon Garage 50.00
7.2 Payments made.
7.2.1 P A Illingworth – Reimbursement towards laptop (Chq 771) 18.00
7.2.2 P A Illingworth – Oct salary (Chq 772) 214.90
7.3 To approve following payments
7.3.1 P A Illingworth – Salary Nov 214.70
7.3.2 P A Illingworth – Reimbursement for stamps and recorded letter 13.92
7.3.3 Westgate Printing 102.85
7.3.4 Payment to Bradshaws 1000.00
7.4 Monthly report from RFO had been circulated and explained. Council resolved to accept the Financial Summary.
7.5 A discussion took place regarding the budget and precept for 2020 – 2021. The RFO explained the precept had not been increased for a number of years and asked Council for an annual increase in the precept to cover inflation (Consumer Price Index) Council resolved to accept. In addition, an additional increase of £1000 was requested and approved by all members. Clerk to submit to SKDC
Action: Clerk
8.0 Matters affecting Millthorpe (19/174)
Cllr Griffiths had nothing to report
9.0 Matters affecting the Village (19/175)
9.1 The candidate who had shown an interest in the litter pickers job could not attend the meeting. The Clerk to contact and invite to a separate meeting with the Chairman and one other Cllr.
Action: Clerk
9.2 The Council had recently met with Highways for a walkabout in the area. Various issues were raised which included:
- Pavement between Fen Rd and BT box
- Condition of Queensway
- Junction at Millthorpe and Sempringham Fen
- Road leading from Pointon Fen to PCPF
- Path from Pointon and Billingborough
9.3 An email had been received from a resident on West Road regarding the verges. It was agreed the Clerk to contact Highways. Cllr Ramm to provide details to Cllr Griffiths of the name of the Housing Association who will be contacted
Action: Clerk/Cllr Griffiths
10.0 Date of next meeting (19/176)
An email which had been received from Mr S Freeman had been distributed to Cllrs. In view of comments made a copy of the email is to be sent to LALC Legal Team for comment.
Action: Clerk
Cllr Greenwood raised issues with Mr Freeman and asked what was the reason behind the email. Mr Freeman replied.
11.0 VE Day 8 May 2020 (19/177)
A discussion took place on how to commemorate VE Day. Council agreed all organisations within the parish be asked to attend a meeting in the New Year.
Action: Next agenda
Chairman to register Councils interest.
Action: Chairman
12.0 Next Meeting (19/178)
Next meeting arranged for Thursday, 16 January 2020.
Meeting closed at 9.05pm with the Chairman wishing everyone a Happy Christmas