August 2019 Notes
Notes of the meeting of the Parish Council held in the Village Hall, Pointon on the 29 August 2019
Councillors present: Cllr C South – Chair, Cllr C Burt – Vice Chair, Cllr H Wells, Cllr W Moore, Cllr R Greenwood, Cllr D Griffiths, Cllr C Ramm and Adrian Illingworth – Clerk.
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1 Welcome
The Chair welcomed all present and opened the Public Forum at 7.30pm
Public Forum
Three members of the public were present.
Mr M McHugh raised the problem of the footpath between Fen Road and the Old BT Phone box, and the difficulty wheel chair users have negotiating. Despite corresponding with Highways he has had no acknowledgment. Cllr Griffiths has also contacted Highways. The Council resolved to support Mr McHugh and to address the matter as a matter of urgency, when a meeting is to be arranged with Highways to walk around the Parish to highlight areas of concern.
The problem with parking on Pinfold Lane is still a concern. A letter has been sent to the Headmistress of the school asking for her support in informing parents re parking.
Cllr Moore suggested two Officer’s names from Lincolnshire County Council, who could be contacted, rather than going to Elected Members. Details to be provided.
Action: Cllr Moore
Forum closed at 7.43pm when the Chair opened the Parish Council Meeting.
2.0 Apologies (19/147)
No apologies received from Cllr P Moseley
3.0 Declaration of Pecuniary Interest and Dispensations
None
4.0 Signing of the minutes (19/148)
The Clerk’s notes of the meeting held on Thursday 18 July 2019 were resolved to be a true reflection by members. Minutes signed by the Chairman.
5.0 County and District Council Matters (19/149)
No report received from Cllr Moseley
6.0 Matters brought forward from last meeting (19/150)
6.1 No reply had been received by Council at the time of the meeting, regarding the allotment.
Action: Moved to next agenda
7.0 Finance (19/151)
The Clerk explained no payments had been made since April due to the bank delaying the process of removing and adding signatories to the accounts
7.1 Payments approved.
7.1.1 Clerk’s salary Apl-Aug 1074.10
7.1.2 HMRC – PAYE 1st quarter 161.00
7.1.3 LALC – Councillor Training 60.00
7.1.4 Westgate Printing – Apl, Jun, Aug 308.55
7.1.5 S Moss – Payroll Services 120.00
7.1.6 NALC – Good Councillor Booklets 41.90
7.1.7 J Williams – Repair to laptop 35.00
7.1.8 Aveland Pest Solutions – Flowers and compost 70.00
7.1.9 PCPF – Missed payments 200.00
7.1.10 Provision for new laptop 500.00
7.1.11 A Fotheringham – Internal Audit Fee 30.00
7.1.10 and 7.1.11 not on the agenda. These had previously been agreed for payment by all Council Members. Minutes to be attached to payment slips for Audit purposes
7.2 Income and Expenditure Account approved by Council. Signed by the Chair
7.3 The email from Bradshaw’s Tree Care discussed. Cllr Greenwood informed the meeting debris had been left on the playing field and on neighbouring land. It was also brought to the Councils attention the original quote was to reduce the hedges by 50%. Only 25% has been cut. The Clerk to contact Bradshaw’s with comments and to ask for a reduction off the quote.
Action: Clerk
8.0 Correspondence received from Residents (19/151)
8.1 A discussion took place after which the Council resolved not to take the matter any further. Cllr Moore explained no apology had been made direct to herself.
8.2 Covered under public forum
There was no item 9. This was an error when producing the agenda.
10.0 Matters affecting Millthorpe (19/152)
10.1 No resident has been available for comment
10.2 No information has been received from Millthorpe. Chairman to invite residents to discuss their involvement in the project.
Action: Chairman
Cllr M Hill joined the meeting at 8.04pm. The Chair invited Cllr Hill to present his report.
Action: Cllr M Hill
Flooding at Millthorpe is being chased.
Cllr Hill would like to be informed of any hedges which are overgrowing the road or pathways.
The Council were informed the pathway from the High Street to Queensway is not owned or the responsibility of LCC. As an interim, Cllr Hill has arranged for the area to be strimmed. It was suggested SKDC could be approached to take ownership. Alternatively, the Parish Council could consider buying the land to protect in future. To be placed on the next agenda.
Action: Next agenda
The road surface on West Road has been repaired.
No further headway with the culvert. Highways are currently investigating, with the probability of a manhole cover being put in place.
Cllr Hill to chase date for walkabout and to inform the Clerk
Action: Cllr M Hill
11.0 Matters affecting the Villages (19/153)
11.1 Covered by Cllr Hill
11.2 Cllr Moore suggested to the Council production and distribution of “The Parish Matters” would remain the same and not to be done on a six weekly basis, to fall in line with Council Meetings. “The Parish Matters” will be produced during even numbered months.
11.3 A discussion took place regarding the Annual Parish Afternoon Tea to raise funds for Breast Cancer Care. Council resolved to have a separate table for cakes with donations going to the charity on Sunday, 1st September. Cllr Griffiths, Wells and Ramm to organise
11.4 The footpath to Queensway previously covered.
The Development Plan was covered by the Clerk under:
11.5 All councillors had been distributed with a copy prior to the meeting. Further time to be given for Councillors to give comments. Carried forward to next meeting.
12.0 Neighbourhood Plan (19/154)
The Chair explained he has visited Mrs Green on several occasions, to obtain questionnaires, but on each time Mrs Green was not in.
Action: Clerk to chase
13.0 Standing Orders (19/155)
The Clerk had sent out revised Standing Orders for discussion, prior to the meeting. No comments brought forward. Councillors to be given more time to reflect. Carried forward to next meeting.
Action: Next agenda
14.0 Litter Picker (19/156)
No response received prior to meeting. Council resolved to continue advertising the position.
15.0 Date of next meeting (19/157)
The next meeting will be held on Thursday, 10 October in the Village Hall. Start time 7.30pm.