May 2025 Agenda - Annual Parish Council Meeting
POINTON & SEMPRINGHAM PARISH COUNCIL
ANNUAL PARISH COUNCIL MEETING
Tuesday 6th May at 7.30pm in St. Gilberts Primary School
Dear Councillor
I hereby give you notice the POINTON & SEMPRINGHAM PARISH COUNCIL will be held on Tuesday 6th May at 7.30pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Clerk to the Council: Rowena Boden Dated: 29th April 2025
To be noted that the meeting may be recorded for the purpose of transparency.
AGENDA for the ANNUAL PARISH COUNCIL MEETING.
1. To elect a Chairman of the Council and sign the Declaration of Acceptance of Office
2. To elect a Vice Chairman of the Council and sign the Declaration of Acceptance of Office
3. To receive a report from the County Councillor
4. To receive a report from the District Councillor
5. To receive questions from members of the public
6. To receive and accept apologies for absence.
7. To receive Declarations of interest for items within the agenda.
8. To approve the minutes of the meeting held on the 11th March 2025 and for the chair to sign.
9. To review the members of the Staffing Committee.
10. To review Standing Orders (Copy sent in Cllr pack but also on website)
11. To review Financial Regulations (Copy sent in Cllr pack but on website)
12. Finances 2024/25
a) To receive a report of payments, made between meetings, in the financial year 2024/25.
13. AGAR 2024/25: To finalise the accounts for the year 2024/25
a) End of Year: Cash book and bank reconciliation as of 31st March 2025
b) To receive and consider the Internal Auditors report.
c) Annual Governance and Accountability Return: Section 1, Governance Statement. To approve and give permission for the Chairman and Clerk to sign.
d) Annual Governance and Accountability Return: Section 2. To approve and give permission for the Chairman to sign. The Responsible Finance Officer has already signed and dated the document.
e) Analysis of Variances. To approve the variances.
f) Notice of the period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations 2015. To approve the dates Tuesday 3rd June – Friday 14th July 2025.
14. Finances 2025/26
a) To receive a report of payments, made between meetings, in the financial year 2025/26. (1/4/25 – 29/4/25 As per cashbook attached)
b) To approve payments as list below:
9/4/24 Expenses - £19.97
c) To accept the list of payments received:
3/4/25 Precept - £18,2700
17/4/25 Community Cleaner Grant (SKDC) - £463.32
23/4/25 VE Day Grant (SKDC) - £800.00
d) To approve the bank reconciliation and for the Vice-Chair to sign.17/04/25
e) To consider LALC as the Internal Auditor for financial year 25/26.
15. To adopt policies listed below:
a) Privacy notes policy (Copy sent in Cllr pack but to be put on website after adoption)
b) Security Compliance checklist
16. To approve Insurance for Year 2024/25
17. Clerk’s Report. To receive updates
18. To consider the purchase of a lawnmower and strimmer for the use around the play equipment and other areas where needed.
19. To consider the use of the playing field for a VJ Day celebration on the 16th August, by the Village Hall Committee.
20. To consider the creation of informal councillor surgeries to be held between parish council meetings.
21. To consider the purchase of 100 Aqua Sacs for the Pointon Emergency Group, to be made available to residents in flood prone areas under LGA 1972 s. 137 (as it is considered to be of direct benefit to the community and within the annual limit per elector).
22. To consider the use of the playing field for school sports day on the 10th July, with a Portaloo sited day before.
23. Grant Application: To consider a grant of £249 for the VE event being organised by the Village Hall Committee under LGA 1972 S.145
24. To consider moving to bimonthly meetings with date TBC.
Payments Lists for 2024-25 and April 25 can be found in the PDF version of the agenda here ... PDF Agenda