2023 Parish Council Minutes of Meetings

MINUTES OF POINTON & SEMPRINGHAM PARISH COUNCIL MEETING

Tuesday 12th December 2023 at 7.30 pm in St Gilbert Primary School

Councillors Present: Cllrs Christie, Green, Greenwood, Keeley and Wesley (Chair).

In attendance: C. Cllr Hill, D. Cllr Dixon-Warren.

To be noted that the meeting may be recorded for the purpose of transparency.

The notes were recorded  by Cllr Green as the clerk was not present. 

23117.PUBLIC PARTICIPATION SESSION

To receive reports from outside bodies.

Report from C. Cllr Hill. No report was received.

Report from D. Cllr Dixon-Warren. D. Cllr Dixon-Warren reported that SKDC had recently gone digital and they can be contacted easily via the App.

Questions or Points raised by residents and members of the public. A member of raised the point that no other work has been carried out to West Road. A resident on West Road said that 3 dogs have been seen chasing the sheep in the adjoining field. Cllr Wesley knows the farmer and will contact him to report it.

A member of the public asked if a H&S report had been carried out as was being discussed at the November meeting. Cllr Wesley explained that one had not been carried out.

A resident asked about the grass cutting on the playing field moving forward. Cllrs have met with the contractor and discussed a new schedule of work for the next year. Cuts will be increased per month and hopefully this will help.

It was reported that street lights 2 & 3 had been fixed but the other lights that have previously been reported were still broken and not working.

A member of the football club asked for the Parish Council to take over the paying of the FC toilet as Cllr Greenwood, who had previously been paying had recently stopped and the FC could not afford them. As the item is not on the agenda then it cannot be discussed.

COUNCIL SESSION

AGENDA

23118. To receive and accept apologies for absence. It was resolved to accept the apologies received form Cllr Clarke due to work commitments and from the Parish Clerk due to illness.

23119. To receive Declarations of interest. No declarations of interest were received.

23120. To approve the minutes of the meeting held on the 21st November 2023 and for the chair to sign. It was resolved to approve the minutes of the meeting held on the 21st November 2023 and for the chair to sign.

23121. Finances:

a) To receive the clerk’s report on payments between meetings

It was resolved to accept the clerk’s report on payments between meetings. A further invoice from R. Flower Contracting, dated 30th November, had not been paid as it was confirmed that the cut on the 14th November had not happened.

b) To approve payments as list below.

It was resolved to approve the payments listed above. Cllr Greenwood questioned if the bins where being emptied on the playing field and if the trade waste bin was being used. Cllr Green is currently emptying the bins.

c) To consider and approve the bank reconciliation. It was resolved to approve the bank reconciliation.

d) To consider and approve the budget for the financial year 2024-25. It was resolved to approve the budget for the financial year 2024-25.

e) To consider and approve the precept figure for the financial year 2024-25. It was resolved to approve an increase of 5% (£14,700) for the financial year 2024-25.

23122. Clerk’s report. To receive an update of outstanding matters from the previous meetings. As the clerk was not present it was resolved to defer the item.

23123. Millthorpe. To review the problems that the residents of Millthorpe are experiencing. After discussion it was resolved for D. Cllr Dixon-Warren to log the problem on fix my street. C.Cllr Hill will arrange a meeting with Cllr. Wesley.

23124. Pavilion. To consider the future situation of the building following the private meeting. D. Cllr Dixon-Warren had recently held a meeting between the Cllrs and members of the public that had contacted him. As the Structural Engineer that was awarded the contract at the November meeting has been taken ill it was resolved to employee an Electrician to check the electrics. If these are safe then the Structural Engineer/ Qualified Roofer would look at the joists from inside, with the help from builders from the football club. 

Only then will the qualified builders from the football club be able to start improving the building. It is to be noted that risk assessments and method statements will be needed. CDM regulations will need to be followed despite what has previously been stated. At the present time the clerk has only received one set of detailed paperwork.

A member of public asked if the subject of the Council paying for the Portaloo could be placed on the next agenda as Cllr Greenwood has stopped paying and the football club cannot afford the payments.

The FC development officer had arranged for an electrician to meet himself and Cllr Green to complete quotes for the FC to go towards their grant to SKDC for a Welfare unit

23125. Date and time of next Parish Council Meeting Tuesday 16th January 2024 at 7.30pm.