May 2023 Agenda Annual Parish Council Meeting
POINTON & SEMPRINGHAM PARISH COUNCIL
ANNUAL PARISH COUNCIL MEETING
Tuesday 9th May at 7.30pm in St. Gilberts Primary School
Dear Councillor
I hereby give you notice the POINTON & SEMPRINGHAM PARISH COUNCIL will be held on Tuesday 9th May at 7.30pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Clerk to the Council: Rowena Boden Dated: 2rd May 2022
To be noted that the meeting may be recorded for the purpose of transparency.
AGENDA for the ANNUAL PARISH COUNCIL MEETING.
1. To elect a Chairman of the Council and sign the Declaration of Acceptance of Office
2. To elect a Vice Chairman of the Council and sign the Declaration of Acceptance of Office
3. To suspend Standing Orders to allow members of the Public to raise questions or concerns.
4. To receive a report from the County Councillor
5. To receive a report from the new District Councillor
6. To return to Standing Orders to conduct Council Business.
7. To receive and accept apologies for absence.
8. To receive Declarations of interest for items within the agenda.
9. To approve the minutes of the meeting held on the 7th March 2023 and for the chair to sign.
10. To approve the minutes of the meeting held on the 17th March 2023 and for the chair to sign.
11. To receive the clerk’s report.
a) Acceptance of Office
b) Code of Conduct
c) Paperwork required by SKDC and time frames.
12. Finances: 2022/23
a)To receive a report of payments, made between meetings, in the financial year 2022/23
|
Date |
Payee |
Amount |
|
17/3/23 |
M. Fryer |
GDPR |
|
21/3/23 |
SKDC (Trade Waste) |
£19.00 |
|
21/3/23 |
LALC |
£166.11 |
|
21/3/23 |
LALC |
£120.00 |
|
21/3/23 |
LALC |
£3.60 |
|
23/3/23 |
R. Boden (Month 12) |
GDPR |
|
28/3/23 |
PCPF - Last payment |
£100.00 |
|
31/3/23 |
ICO |
£35.00 |
13. AGAR 2022/23: To finalise the accounts for the year 2022/23
a)End of Year: Cash book and bank reconciliation as of March 2023
b) Certificate of Exemption: AGAR 2022/23. To approve and give permission for Chairman and Responsible Finance Officer to sign.
c) To receive the Internal Auditors report.
d) Annual Governance and Accountability Return: Section 1, Governance Statement. To approve and give permission for the Chairman and Clerk to sign.
e) Annual Governance and Accountability Return: Section 2. To approve and give permission for the Chairman and Responsible Finance Officer to sign.
f) Analysis of Variances. To approve the variances.
e) Notice of the period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations 2015. To approve the dates Monday 5th June – Friday 14th July 2023.
14. Finances 2023/24
a) To receive a report of payments, made between meetings, in the financial year 2023/24
|
Date |
Payee |
Amount |
|
11/4/23 |
Prestige Landscapes |
£216.00 |
|
11/4/23 |
LALC (Internal Audit) |
£180.00 |
|
12/4/23 |
Prestige Landscapes |
£2,100.00 |
|
13/4/23 |
M. Fryer (Week 4) |
GDPR |
|
14/4/23 |
Insignia (Bookmarks) |
£296.10 |
|
14/4/23 |
Make Your Occasion (Seeds via R. Boden) |
£19.99 |
|
14/4/23 |
Pryce Inspirations |
£63.60 |
|
14/4/23 |
Creations 4 All (Seeds) |
£91.00 |
|
21/4/23 |
SKDC (Trade Waste) |
£19.00 |
|
21/4/23 |
Tidy Gardens (Ditch Playground) |
£3,817.00 |
|
2/5/23 |
R. Boden (Month 1) |
GDPR |
b)To accept the list of payments received.
|
Date |
Payee |
Amount |
|
28/3/23 |
Aliro |
£50.00 |
|
6/4/23 |
Pointon FC |
£120.00 |
|
14/4/23 |
SKDC Precept |
£14,000.00 |
|
28/4/23 |
Aliro |
£50.00 |
c) To note the payment from SKDC for the precept of £14,000.00 has been received.
d) To review and consider approval of bank reconciliation.
e) To review and accept new bank signatories.
15. To review and accept policies.
a) Co-opting Policy
b) Training Policy
16. To review the members of the HR Committee.
17. To approve Insurance for Year 2023/24
18. Agree schedule of Parish Council Meetings for 2023/24
18th July 2023
19th September 2023
21st November 2023
16th January 2024
19th March 2024
21st May 2024
19. To consider items for inclusion on the agenda for the next meeting.
20. Date and time of next meeting 18th July at 7.30pm.