2022 Parish Council Minutes of Meetings

POINTON & SEMPRINGHAM PARISH COUNCIL MEETING

Minutes of Meeting held on Tuesday 22nd November 2022 at 7.30pm in St Gilbert Primary School

Councillors Present: Cllrs Clarke, Green, Greenwood, Ramm and Wesley (Chair).

In attendance Parish Clerk Boden, D. Cllr Dixon-Warren and 5 members of the public.

To be noted that the meeting may be recorded for the purpose of transparency.

PUBLIC PARTICIPATION SESSION

22080. To receive reports from outside bodies.

Report from  C. Cllr Hill – No report received.

Report from D. Cllr Dixon-Warren.

There is no monthly report this month. SKDC continues to update its website on the Cost-of-Living Crisis. Maisie McMahon, Safer Together Coordinator NSK, has recently sent the feedback forms out and this needs completing by 1st December.

The clerk has not received these forms but will contact Maisie as she does not think the email address will be up to date.

Questions or Points raised by residents and members of the public.

A member of the public questioned when the defibrillator would be fitted to the phone box, outside the Village Hall. The Chair of the Village Hall Committee was not present, but Cllr Ramm was able to help with the answer. There is an electricity supply already in the phone box, but signage needs to be ordered.

COUNCIL SESSION

22081. To receive and accept apologies for absence. It was resolved to accept the apologies of Cllr Freeman and Cllr Taylor due to personal circumstances.

22082. Declarations of interest. Cllr Ramm declared an interest in item number 13 and Cllr Greenwood in item number 8.

22083. To approve the minutes of the meeting held on the 25th October 2022 and for the chair to sign. It was resolved to approve the clerk’s notes of the meeting held on the 25th October 2022 and for the chair to sign.

22084. Finances:

a) To receive the clerk’s report on payments between meetings

It was resolved to accept the clerk’s report on the payments between meetings.

b) To approve payments as list below.

It was resolved to approve the payments listed above. The book, though ordered through LALC, will be invoiced through Lexis Nexis.

c) To accept the list of payments received.

It was resolved to accept the list of payments received.

d) To consider and approve the new Financial Risk Assessment. It was resolved to approve the Financial Risk Assessment.

e) To consider and approve the budget spend at the point of 7 months – deferred from last meeting but updated to include month 7. It was resolved to approve the budget spend to the end of 7 months.

f) To consider and approve CILCA training for the clerk, as per the suggestion of the Internal Audit – deferred from last meeting. The clerk had asked another of the Parish Councils that she clerks for and they were happy to share the cost of the CILCA fees. It was resolved to approve the CILCA training for the clerk.

g) To consider and approve a financial contribution to the village newsletter. After discussion it was resolved to make a financial contribution of £40 to the village newsletter.

22085. Clerk’s Report. To receive an update on

a) Delivery of the bench. The bench is due to be delivered to Cllr Wesley’s house on Friday / Saturday of this week (depending on the courier).

b) HMRC fine. HMRC have accepted the appeal and have cancelled the fine for late submission.

c) SKDC precept date. The precept for 2023-24 must be submitted to SKDC by the 20th January 2023.

d) Pavilion Constitution / Committee. At present the constitution / committee list has not been received.

e) Dog Waste Notices. After discussion it was resolved for the clerk to purchase 10 signs and to mark up a map where it is felt the worst areas are. She will then pass this over to the relevant SKDC department.

22086. Policies – To consider and approve.

a) Grievance Policy. It was resolved to approve the grievance policy.

b) Absence Policy. It was resolved to approve the absence policy

22087. Projects - To consider projects and the costings that need to be included in the precept for next year. After discussion it was resolved to add £1,000 to cover Election Costs and £1,000 for the Coronation of King Charles.

22088. Playing Field Container – To receive an update on the movement of the container and to consider how to progress if need be. Due to Cllr Greenwood’s personal circumstances the container on the playing field has not been emptied. After discussion it was resolved for the container to be emptied by March.

22089. Grass Cutting Contracts – To consider the areas to be included in the grass cutting contract for the financial year 2023-24 and to approve for the clerk to proceed. After discussion it was resolved to include the path from the Highway to the field, the driveway entrance and the grass cutting as part of the grass cutting contract.

Cllr Greenwood informed the Parish Council that there was a 10-year agreement, but not a contract, between the PCPF and the PC. It could be cancelled by either party.

It was also resolved for the clerk to proceed in sending out tenders.

22090. Village Grass Cutting – To consider if the Parish wishes to partake in the Urban Grass Cutting Scheme 2023-2024, issued by LCC Highways. It was resolved to defer this item to the next meeting.

22091. Parish Council Bins – To consider the placement and usage of the Parish Council bins. It was resolved to defer this item to the next meeting.

22092. Village Flower Tubs – To consider and approve the purchase of plants to fill the flower tubs. It was resolved to defer this item to the next meeting.

22093. Village Hall Clock. To consider the gifting of the clock and if not to accept the terms of reference. It was resolved to defer this item to the next meeting.22094. Date and time of next Parish Council Meeting Tuesday 13th December at 7.30pm.

CLOSED COUNCIL SESSION

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to the Meetings) Act 1960 (due to the confidential nature of the business).

22095. To receive a statement from the clerk regarding the National Salary Award issued by NALC. The clerk informed the PC of the National Salary Award issued by NALC.