February 2020 Minutes
Notes of the meeting of the Parish Council held in the Village Hall, Pointon on the 27 February 2020
Councillors present: Cllr C South – Chair, Cllr R Greenwood, Cllr D Griffiths, Cllr Wells and Adrian Illingworth – Clerk.
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1 Welcome
The Chair welcomed all present and opened the Public Forum at 7.30pm
Public Forum
13 members of the public present.
Surface dressing on some of the roads is starting to crumble. Highways are aware of the problem. The Council to contact Highways asking if a sweeper can be employed.
ACTION: Clerk
The Chairman gave a brief report on the village walkabout.
Parking on the High Street still a problem. Highways are to investigate what can be done. Council will support any action taken.
A resident stated that the grass verge outside the bungalows on the High Street have been identified by highways as being their responsibility raising the possibility of those areas being turned into tarmacked parking areas enabling the cars parked on West Road to be moved off the highway.
The Chairman announced a meeting had been held with other organisations regarding celebrating VE Day. To be discussed further at the next Council meeting.
ACTION: Clerk to place on agenda
Speeding on West Road is a concern for residents. To be discussed at the next meeting.
Dog fouling is still occurring. Clerk stated the possibility of a fine had been removed by the district council. Cllr Griffiths to check if a penalty can still be applied to those not clearing up after themselves. Clerk to place on agenda
ACTION: Cllr Griffiths
2.0 Apologies (19/192)
No apologies received from Cllr P Moseley or Cllr M Hill.
The meeting was advised apologies, with valid reasons for absence, had been received from Cllr Burt, Cllr Moore and Cllr Ramm.
3.0 Declaration of Pecuniary Interest and Dispensations (19/193)
None
4.0 Signing of the minutes (19/194)
The Clerk’s notes of the meeting held on Thursday 16 January 2020 were resolved to be a true reflection by members. Minutes signed by the Chairman.
5.0 County and District Council Matters (19/195)
No reports received.
6.0 Matters brought forward from last meeting (19/196)
6.1 Clerk gave an explanation as to the missing minutes reported at the last meeting. These are on the website.
ACTION: Clerk
A copy of the “Annual Parish Meeting” is missing from the website. The document entitled “Annual Parish Meeting” is incorrectly loaded online and is in fact a copy of the “Annual Parish Council Meeting. The clerk is to resolve.
ACTION: Cllr Griffiths
6.2 Cllr Griffiths has been in contact with SKDC. The Council do not own the allotment and development has been proposed. No further action required.
6.3 A discussion took place regarding the provision of a Village Suggestion Box. It was agreed, after seeking approval from the Village Hall, to place at the Village Hall. Cllr Griffiths to put to the Village Hall committee at its next meeting.
7.0 Finance (19/197)
7.1 No income
7.2 It was resolved to accept orders for payments made to the sum of £431.99 in the current month be authorised.
ACTION: Clerk
7.3 Monthly report from RFO had been circulated and explained. Council resolved to accept the Financial Summary.
ACTION: Clerk
8.0 Matters affecting Millthorpe (19/198)
8.1 Report given by Cllr Griffiths who gave an update on the notice board. Council approved the purchase of an additional single notice board at a cost of £70. Highways to be contacted regarding the placing of the boards.
ACTION: Cllr Ramm
The provision of a dog bin was dismissed due to cost. SKDC to be approached regarding the provision of an extra black bin.
ACTION: To be placed on next agenda
9.0 Matters affecting the Village (19/199)
9.1 The provision of grit bins and grit was discussed. Due to the mild weather Council agreed not to purchase additional bins but did agree to purchase 10 bags of grit at a cost of £5.00 per bag. The Chairman thanked Cllr Ramm for progressing the matter.
ACTION: Cllr Moore, Council
9.2 Cllr Moore was due to be present but because of other work commitments did not make the meeting. The cost of an additional waste bin was to be obtained from SKDC. This to be carried forward to the next meeting.
9.3 No action has been taken regarding the moving of the phone box. A decision on where to place this to be discussed at the next meeting.
ACTION: Clerk
9.4 Discussed under 13.1
9.5 An email had been received from Mr Bainbridge regarding the road from Fen Road to the Social Club car park with an offer by Mr Bainbridge to pay for their resurfacing and ultimate adoption by highways. A discussion took place regarding the legality of ownership and the Parish Council was to seek legal advice.
ACTION: Council
10.0 Parish Council Matters (19/200)
10.1 An email had been received from Cllr Ramm regarding missing accounts on the website. Clerk to investigate.
10.2 No report received from the Funding Group. A meeting is to be held regarding the playground equipment.
10.3 Cllr Griffiths raised the subject of changing the name of the Parish to include Millthorpe. A discussion took place with council who agreed Cllr Griffiths could seek comment from residents.
10.4 Cllr Ramm queried the asset register and how a figure of £10500 was arrived at. Council agreed to look at past registers.
ACTION: Council
10.5 All existing advertisers had been contacted re subscription for 2020/21. One advertiser no longer wishes to advertise due to not living in the area. One new advertiser received
ACTION: Clerk
11.0 Planning Applications (19/201)
11.1 An application for the erection of four dwellings in the grounds of the Ship Inn. Council and residents were concerned regarding parking for customers of the Inn as part of the existing car park will be for residents. Council to contact planning. A member of the public pointed out that Full Planning permission for three dwellings has already been approved by planning, this application was to increase the quantity of dwellings from three to four. The Chairman informed all residents individual representation can be made to planning via the website.
ACTION: Clerk
11.2 No decision made
11.3 Clerk asked if the Standing Orders could be amended to allow the Clerk to comment to SKDC Planning on behalf of the Parish Council. All members in favour. Standing Orders to be amended.
ACTION: Cllr Ramm
All applications can be viewed by visiting SKDC Planning
12.0 Community Cleaner (19/202)
12.1 Risk assessment and Terms and Conditions approved by Council. Clerk to send letter of appointment with effect from 1 March. Cllr Ramm to arrange for equipment to be passed on.
13.0 VE Day Update (19/203)
Update given by the Chairman. A lot of interest has been generated with particular interest from the School.
A resident has offered to restore the existing water pump located outside of St Gilbert’s school to its former glory.
ACTION: Cllr South
Bell ringing team is not available due to other commitments. The possibility of splitting the group to help with ringing to be discussed.
Looking at holding a buffet and quiz at the Ship Inn. To consider a cost of £5 per head.
All members of the Council agreed to support. A further meeting to be arranged.
14.0 Correspondence (19/204)
14.1 An email had been received from B Pope and Sons regarding speeding on the B1177. The issue has been discussed with Highways. A plan is to be drawn up in partnership with Lincs Road Safety Partnership. Report to be prepared by Cllr South for discussion at the next meeting.
ACTION: Clerk
14.2 A discussion took place regarding support for Lincolnshire Lowland Search and Rescue. Council agreed to support with an advert being placed in “The Parish Matters.”
Clerk to contact the group to ask if collection boxes can be provided.
14.3 It was agreed to sign up to Keep Britain Tidy Campaign.
Before the meeting was closed two residents asked why items from the last meeting had not been included. The Clerk explained this was an error. However, the Clerk explained the agenda is sent out to all Councillors before publishing. If there are errors the Clerk would be informed.
Two items to be restored on to the next agenda.
1. Playing Field trees. & 2. Neighbourhood Plan
15.0 Next Meeting (19/205)
The next meeting is due to take place 9 April 2020. However, this may be subject to change due to the Coronavirus outbreak